Your conference is an opportunity to personally introduce your marketing objectives to your key stakeholders that you are targeting. As such, it must be well planned, organised, and meet or exceed the delegates' expectations.
Icon's philosophy is to guide you through the many issues in organising a well-run conference. Icon handle all logistics of successfully operating the conference.
Icon offer considerable expertise in the following areas;
- Extensive Experience in Planning and Implementation
- Rate Negotiations with all Service Providers and Suppliers
- Destination and Venue Recommendation and Liaison
- Food and Beverage Arrangements
- Accommodation, Travel and Transfer Requirements/Bookings
- Strong Network and Data base of Proven Suppliers
- Speaker liaison
- Marketing your Conference
- Sponsorship and Sponsors Management
- Exhibitor Liaison and Management
- Comprehensive Event Management Software
- Registration Fee Collection, Processing, Banking and Reconciliation
- Progress Reports to Management and/or Committee
- Tour and Social Event Programmes including Partners Programmes
- Audio Visual, Staging, Lighting and Sound Requirements
- Total organisation of Entertainment and Theming
- Professional Onsite Management
- Detailed Check lists, Time lines and Runsheets
- Post Conference Evaluation - Design, Collection and Tabulation
- One bill - not numerous invoices from various suppliers
- Financial Management and Reports
- Satchel and merchandising design and fulfillment
- Design and Production of Conference Collateral - Print Management
" I would like to whole-heartedly thank you for the outstanding job you did to contribute to the success of the itSMF National Conference and Exhibition 2006. You are an absolute joy to work with. Nothing is ever too much or too difficult to do, you find a way to get it done. You were committed to ensuring that our conference was of the highest quality from the start and your skill and professionalism in dealing with the delegates, speakers, sponsors and our itSMFnz committee is to be highly commended. Your sound advice and guidance throughout the process has been invaluable, and I would not hesitate to use or recommend Icon Conference and Event Management in future."
Mary-anne Stuart William - Director of Events itSMFnz
"I just wanted to send a very special thank you to you for all your help on the VC Bootcamp. You were great – ensuring the workshop went like clockwork on the day – a real testament to the excellent planning and organisation you did behind the scenes. I could not have assembled the workshop without your help. Your personal advice on several fronts was also appreciated – as an example; I will definitely do the speaker thank you cards."
John Humphrey - Wireless and Broadband Forum